Request for Independent Contractor Services
Date of Announcement: December 16, 2013
West Harlem Development Corporation (WHDC) seeks an individual to provide bookkeeping services as an independent contractor effective January 2014 or earlier. The assignment will be renewable annually.
WHDC was incorporated in 2011 as a Delaware Corporation. It is the successor corporation to the former West Harlem Local Development Corporation. WHDC manages the Community Benefits Agreement (CBA) that exists as an outcome of the expansion by Columbia University to build a campus in Manhattanville, West Harlem. The CBA contains provisions for cash and in kind benefits for the Community District 9 area of West Harlem that is payable over several years by Columbia University. Central among these are the $76million Benefit Fund, payable over 16 years with a current balance of 10 years remaining, and the $20 million Affordable Housing Fund payable in two installments with one paid. The first installment is currently held in escrow by the New York City Department of Law. To date, WHDC has paid nearly $3million in grants to 110 nonprofits to benefit the CD 9 area. In addition, it has paid nearly $1.3 million to provide summer jobs for 900 youth and 50 seniors from the benefit area.
WHDC’s Fiscal Sponsorship and Accounting
WHDC currently uses Tides Center as its fiscal agent. This means that WHDC initiates all disbursements but Tides makes all the actual payments and maintains the accounting ledger. WHDC’s intent is to create a shadow set of a general ledger in preparation for independent financial audits and reporting. WHDC does not maintain bank accounts of its own. The workers at WHDC are the employees of Tides Center. Tides Foundation is a related entity of Tides Center that manages the grant activities of WHDC. As such Tides Foundation maintains a cash balance and activity details separate from those of Tides Center.
WHDC has purchased FUND EZ Accounting Software to use for its general ledger system.
Duties of Bookkeeper
The bookkeeper will:
- Enter the original source documents into FUNDEZ according to the chart of accounts that WHDC (with the bookkeeper) will set up.
- Ensure that the source documents are the same as those that have been entered into the general ledger of Tides Center. While specific accounting and distribution may be different, there will be no more or less source document entries into FUNDEZ than are entered on a monthly basis by Tides Center.
- Reconcile the cash balance maintained by Tides Center and Tides Foundation to that of FUNDEZ.
- Prepare monthly and year-to-date financial statements from FUNDEZ and reconcile these to the financial statements from Tides Center and/or Tides Foundation.
- Maintain the records of the original source documents on a monthly basis or by vendor to facilitate audits.
- Undertake additional duties as required by the Executive Director of WHDC.
- Experience with using FUNDEZ general ledger system for at least five years.
- At least ten years working experience in an accounting environment.
- Ability to work with others and also alone.
- A minimum of High School/GED with at least 10 years working experience in an office setting employing computers.
- Detail-oriented and organized.
WHDC’s office is an open environment. Personal conversations and loudness should be held to a minimum. The bookkeeper will need to file documents and lift folders of documents. There will be no employee benefits paid to the bookkeeper.
Working Hours and Compensation
As an independent contractor, the bookkeeper will maintain own hours and submit to the Executive Director for payment via a monthly invoice. The independent contractor will be responsible for paying own social security and income taxes. We estimate that it will take 15 to 20 hours a month. The hourly fee will range between $35 and $50 depending on the experience, education, and skills of the bookkeeper.
Equal Opportunity Contractor
West Harlem Development Corporation, a project of Tides Center, is an equal opportunity contractor. Applicants and consultants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, mental or physical disability, sexual orientation, gender (including pregnancy and gender expression) identity, color, marital status, veteran status, medical condition, or any other classification protected by federal, state, or local law or ordinance.
Interested applicants should send their resume and three references to:
The Executive Director
West Harlem Development Corporation